The employee database must be managed and utilized as much as possible. In ancient systems, databases are managed by spreadsheets. It does involve technology, but this method is no longer relevant. Optimization and improvement in the effectiveness of database management now utilize HRIS or Human Resource Information System. When seen, there are many improvements compared to using spreadsheets. The use of HRIS itself becomes the main point, in the context of trimming employee administrative time. Additionally, when you want to update your employee database from time to time and you want to re-check their criminal records, you can always use the police check online.
In using this information system, there are a few tips so that the company gets maximum benefits, such as:
Manage Systematic HRIS
Finding employee data when something happens usually takes a long time. One by one the data must be sorted until it reaches the employee data sought. Maybe a few years ago this could still be tolerated in terms of time use. But now, with all the speed and dynamics of the industry, time is becoming increasingly valuable. Data that is systematically managed will help companies, both HRD or section managers, find information faster. Those who need it only need to click on the search category option, then enter the name of the employee concerned. Within seconds, the data will be presented. This data is complete data, related to performance and administrative records.
When the HR department requires employee data related to leaving management, of course, HR requires complete leave data that has been taken and is still owned by the employee. What part of the employee, position and class, leave allowances, and other approved employee leaves schedules, must be held so that leave can be properly considered. The use of HRIS basically will provide integration of this data. Each employee’s data will contain complete information.
The actuality of Employee Data
In newer systems, employees will be able to make or are required to, update on changes that occur independently. Employees will be given access to their accounts, so updates can be made at any time. This update is related to all information on employee accounts, such as status, leave, a number of dependents, reimbursements, out of town services, and so on.